Ka Wai Ola - Office of Hawaiian Affairs, Volume 36, Number 7, 1 Iulai 2019 — (continuted) OHA Board Actions [ARTICLE]

(continuted) OHA Board Actions

The following actions were taken by the Office of Hawaiian Affairs Board of Trustees, and are summarized here. For more information on board actions, please see the complete meeting minutes posted online at http://www.oha.org/BOT.

- LEGEND • 'Ae (Yes) • 'A'ole(No) • Kānalua (Abstain) • Excused

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Motion to approve, adopt, and ratify the Resolutions of the Board of Trustees Office of Hawaiian Affairs, Reorganization Documents, and Hi'ilei Aloha LLC Manager Position Description as sole member of two limited liability companies, Hi'ilei mntinn with a vf s turn Aloha LLC and Ho'okele Pono LLC, with the following amendment to both Hi'ilei's and Hi'ipaka's operating agreements /incr™™™ cvn /cm in article 4 section 4.03a to now read: Abb i EN iiuN ana one EXCUbtD. "acquire or lease any real or personal property from any Person, pursuant to the conflict of interest policy". MOTION: Motion 1 - To approve and authorize the disbursement of $2,829,500 from the Fiscal Year 2020 Core Operating Budget (Object Code 56530) and $2,829,500 from the Fiscal Year 2021 Core Operating Budget (Object Code 56530) to fund twenty- ... . . . YFq two (22) Fiscal Biennium 2020-2021 Community Grant recommendations listed on Attachment A — OHA FB 2020-21 arstfmtidm mri nno fypi ism Community Grant Recommendations Matrix, except for the following two (2) grant(s): 1. Waipa Foundation withdrew their application on Friday, May 17, 2019; and, 2. The Kohala Center, Inc., due to a conflict of interest for Trustee Robert Lindsey who serves as a current Board member of the organization. MOTION: To approve and authorize the disbursement of $130,000 from the Fiscal Year 2020 Core Operating budget (Object ^°nstf\mm ^ ^fyrusm Code 56530) and $130,000 from the Fiscal Year 2021 Core Operating Budget (Object Code 56530) to fund The Kohala AbbiENiiuN ana one tAbUbtu. Center, Inc. Motion to approve the Scope of Work and Qualification and Requirements as defined in the proposed RFQ in selecting a professional executive search and consulting firm to assist the Committees on Beneficiary Advocacy and Empowerment (BAE) and Resource Management (RM) for the recruitment and selection of a Chief Executive Officer; along Mrtinn ™ccpq with oioht with the following two revisions to Action Item BAE-RM #19-05: pjf f'f" a) Scope of Work; Item 8 now reads as; AYES and one EXCUSED ' 8. Prepare a written summary of five (5) candidates with the most promising qualifications for the position. b) Qualifications and Requirements; Item 4 is fully stricken from the document. Motion to approve and authorize the disbursement of $40,500 from the fiscal Year 2020 Core Operating Budget .. r ... .VFq (Object Code 56530) and $40,500 from the fiscal Year 2021 Core Operating Budget (Object Code 56530) to fund Ahupua'a o Moloka'i; a fiscal Biennium 2020-2021 Community Grant recommendation. Motion to approve L-Lahui Level Policies: (1) E Malama (to protect); (2) E Ho'omau (to perpetuate); (3) E Pupukahi . . . . ith l0ht I Holomua (to unite in order to progress); (4) E 'Imi 'Ike (to seek knowledge); (5) E Ho'oulu Lahui (to grow the Lahui) . Vrc nno rYn /Q|n as detailed in Attachments 2 to 6, respectively. R rtb anc tALUbbuMotion to approve the formation of a Permitted Interaction Group to investigate the alignment and update of the existing Board of Trustees By-Laws for OHA's Board Governance Framework. Permitted Interaction Group - Purview. Via this Action Item, approval is sought to form a new PIG to continue the implementation of the Board Governance Framework elements. The purview of the new PIG is for the Board of Trustees (BOT), BOT staff and OHA Administration staff to work together to: (1) Investigate the alignment and update of existing BOT By-laws and related documents; (2) Establish consistent format, review and update parameters, mechanisms and processes; and (3) Integrate the developed BOT By-Laws and related documents into the Board Governance Framework. Permitted Interaction Group — Members. The membership of the Permitted Interaction Group is as follows: 1. Trustee Colette Machado, BOT Chairperson Motion passes with eight 2. Trustee Brendon Kalei'aina Lee, BOT Vice Chairperson AYES and one EXCUSED. 3. Trustee Robert K. Lindsey, Jr, Resource Management Vice Chairperson 4. Trustee Carmen Hulu Lindsey 5. Kamana'opono M. Crabbe, Ka Pouhana 6. Sylvia M. Hussey, Ka Pou Nui Trustee Lee will serve as the Chair of the Permitted Interaction Group and Trustee Machado will serve as its Vice Chair. Permitted Interaction Group - Term/Duration. The term of the Permitted Interaction Group expires at the completion of the assigned tasks or at the discretion of the Chair of the Board of Trustees, subject to later adjustment, but in no event later than July 31, 2019.

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